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Monthly Meeting
AGENDA for 2nd September, Cliffe Woods School, 7:30pm
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1.0
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Apologies for Absence
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2.0
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Declarations of Interest
Personal interests under the Medway Code of Conduct
Prejudical interests under the Medway Code of Conduct
A councillor, who declares a prejudical interest, must withdraw from the room unless a dispensation has been obtained from the Council's Standards Committee. If an interest is not declared at the outset of the meeting, it should be disclosed as soon as the interest becomes apparent
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3.0
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Approval of Minutes of Meeting held on 5 August 2010.
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4.0
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Adjournment
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5.0
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Matters Arising from Minutes of Meeting held on 5 August 2010.
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6.0
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Report: Clerks
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6.1
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Correspondence
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6.2
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Matters dealt with since last meeting
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7.0
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Report: Finance & General Purposes (Cllr Fribbins)
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7.1
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Monthly update on Parish Council financial situation
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7.1.1 Income received:
VAT refund £7,201.43
YOF grant £22,500
Brother (printer cash back) £150
Mr Latimer allotment rent £5.83
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7.2
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Approval of the following payments:
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A Jack, Clerk – Salary and expenses £xxx
L Farrelly, Clerk – Salary and expenses £xxx
D Clark, Caretaker – Salary and expenses £xxx
M Johnson, Caretaker – Salary and expenses £xxx
KCS – stationery supplies £59.21 (direct debit)
Green Spaces magazine subscription £xxx
RBS Software (Allotments & Planning) £925.90 (to be claimed back from Rural Liaison Grant)
RBS Software (Alpha Financial) £xxx (to be claimed back from Rural Liaison Grant)
Medway Computer Assistance (Printer, mains network adaptor & 12PAY Payroll software) £635.33 (to be claimed back from Rural Liaison Grant)
HMRC 2009/2010 £xxx
HMRC 2010/2011 £xxx
Others £xxx
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7.3
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RBS Software and Hotmail account changes
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7.4
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Container conversion for football changing rooms
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8.0
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Report: Allotments, Ball Court, Children's Play Area, Recreation Ground/Caretaker, Skate Park
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8.1
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Allotments – General Report (Cllrs. Mills & Moss)
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8.2
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Recreation Ground, Ball Court & Caretaker – General Report (Cllrs. Taylor & Wenban)
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8.3
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Children's Play Area – General Report (Cllrs. Wicks & Wenban)
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8.4
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Skate park – Update (Cllrs. Fribbins, Bush, Wenban & Hunt)
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9.0
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Report: Planning (Cllr Fribbins)
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9.1
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Approval of recommendations on the following planning applications:
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9.1.1. MC/10/2768 – ORCHARD BOURNE, COOLING ST, CLIFFE, ROCHESTER ME3 7UB – Conversion of barn in rear garden to annexe.
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9.1.2. MC/10/2800 – THE VICTORIA INN, 174 CHURCH ST, CLIFFE, ROCHESTER ME3 7QD – Construction o f a single storey extension to rear and revised works relating to approved residential conversion.
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9.1.3. MC/10/2804 – 104 CHURCH ST, CLIFFE, ROCHESTER ME3 7PT - Conversion of existing shop to single dwelling.
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9.1.4 MC/10/0925 – RSPB, CLIFFE POOLS, SALT LANE, CLIFFE, ROCHESTER – The installation of a 2 concrete head-walled stoplog culverts/sluices to allow controlled water flow between 3 independent saline lagoons.
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9.2
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Land at Merryboys Lane, Cliffe Woods
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9.3
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‘Bingalow’, Buttway Lane development
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9.4
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James House, Perry Hill road flooding
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10.0
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Report: Clarion and Website (Cllrs. Fribbins and Moss)
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10.1
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Tree felling in Cliffe Woods
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11.0
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Report: Other Committees
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11.1
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Parish Car Parks – General Report (Cllrs. Fribbins, Darwell, Moore & Wenban)
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11.2
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Cliffe Village Fayre – General Report (Clllrs. Darwell & Moore)
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11.3
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Footpaths and Common Land – General Report (Cllrs. Darwell & Moore)
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12.0
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Report: Other Bodies
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12.1
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Chairman’s Report
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13.0
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Other items to be handed to Clerk for the next Meeting on 7 October 2010.
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Alex Jack
Parish Clerk
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