1.0

Election of Chair for 2013/14

The Parish Council Chair is elected annually at the AGM, where his/her election is the first business on the Agenda.  He/she holds office until his/her successor is elected. (LGA 1972)

All Parish Councillors are eligible to stand as Chair – please consider in advance of the meeting whether you would like to do so.  (A vote will be taken if there is more than one candidate).

2.0

Apologies for Absence

3.0

Declarations of Interest

Disclosable Pecuniary Interests under the Code of Conduct for Parish Councils.

A councillor, who declares a pecuniary interest may not participate in discussion or vote on the matter.  If an interest is not declared at the outset of the meeting, it should be disclosed as soon as the interest becomes apparent.  Dispensation may be requested in writing to the Clerk (Proper Officer) who under certain circumstances will allow a councillor to speak and vote on the matter.

4.0

Approval of Minutes of Meeting held on 3/5/12

5.0

Matters Arising from Minutes of Meeting held on 3/5/12

6.0

Election of Vice Chair for 2013/14

All Parish Councillors are eligible to stand as Vice Chair - please consider in advance of the meeting whether you would like to do so. (A vote will be taken if there is more than one candidate).

7.0

Election of Committee Members for 2013/14

The Chair of the Parish Council is ex-officio on all committees.

 Please consider in advance of the meeting which committees you would like to serve on and, in the case of 7.1 and 7.2 below only, whether you would like to stand as Chair of the committee.

 The Clerk has provided details of the current committee members. 

7.1

Finance and General Purposes Committee (minimum 6 members)

7.2

Planning Committee (minimum 6 members)

7.3

Youth Liaison Committee

7.4

Allotments, Recreation Ground and Play Areas Committee

7.4.1 Allotments (minimum 2 members)

7.4.2 Recreation Ground, Skate Park, Ball Court and Caretaker (minimum 2 members)

7.4.3 Children’s Play Area (minimum 2 members)

7.5

Footpaths and Common Land Committee (minimum 2 members)

7.6

Parish Car Park & The Buttway Committee (Parkside, Cliffe Woods and The Buttway, Cliffe) (minimum 2 members)

7.7

Clarion and Website Committee (minimum 2 members)

7.8

Cliffe Village Fayre Committee (minimum 2 members)

7.9

Election of Chair for Finance and General Purposes Committee

7.10

Election of Chair for Planning Committee

7.11

Health & Safety Advisors to the Parish Council

7.12

Football Changing Rooms/Memorial Hall Improvements

8.0

Election of Representatives on Outside Bodies for 2013/14

Please consider in advance of the meeting whether you would like to be a Parish Council representative on any of the following bodies.

8.1

Kent Association of Local Councils (KALC), Medway Area Committee (2 representatives)

8.2

Police Liaison (2 representatives, 1 per meeting)

8.3

Medway Council Rural Liaison (1 representative plus substitute)

8.4

Cliffe Memorial Hall (up to 2 representatives)

8.5

Cliffe Woods Community Centre (1 representative)

8.6

Cliffe Parochial Charities (up to 3 representatives for varying multi-year terms)

8.7

Bretts Liaison

8.8

Medway Health Services (2 representatives)

1.0

Apologies for Absence

2.0

Declarations of Interest

Disclosable Pecuniary Interests under the Code of Conduct for Parish Councils.

A councillor, who declares a pecuniary interest may not participate in discussion or vote on the matter.  If an interest is not declared at the outset of the meeting, it should be disclosed as soon as the interest becomes apparent. Dispensation may be requested in writing to the Clerk (Proper Officer) who under certain circumstances will allow a councillor to speak and vote on the matter.

3.0

Approval of Minutes of the Meeting held on 07/03/13.  

4.0

Adjournment

5.0

Matters Arising from Minutes of Meeting held on 07/03/13

6.0

Report: Clerks (A Jack)

6.1

Correspondence

6.2

Matters dealt with since last meeting

7.0

Report: Finance & General Purposes (Cllr. Kentell/Clerk(RFO))

7.1

Monthly update on Parish Council financial situation

7.2

Approval of the following payments:

7.3

RLG & S106 update including CCTV quote

7.4

Parish Car Parks relining and Small Memorial Hall potholes and gate

7.5

Storage/Advertising

7.6

Cliffe Play Area – ‘No dogs’ sign and Ball Park netting request

7.7

War Memorial Trust update

7.8

Grant requests – AGame fitness, Cliffe in Bloom, Hanging basket and best front garden competition

8.0

Report: Allotments, Play Areas & Recreation Ground

8.1

Allotments – General Report (Cllrs. Green & Letheren)

8.2

Play Area – General Report (Cllrs. Kentell & Wenban)

8.3

Recreation Ground, Skate Park & Ball Court  – General Report (Cllrs. Taylor & Wenban)

9.0

Report: Planning (Cllr. Fribbins)

9.1

The following responses were submitted under Standing Orders 39.0 in the absence of a meeting in April and where the deadline for response was prior to the next scheduled meeting (and copied to all Councillors by email):

MC/13/0512 – 2 Higham Rd, Cliffe ME3 7SH

- Construction of a 2 storey side extension together with a single storey extension (demolition of existing garage conservatory and rear projection). Response: Concerns re parking provision.

MC/13/0604 – Courtsole Farm, Pond Hill, Cliffe ME3 7QS

- Residential development comprising 14 units and associated parking. Response: Concerns re position of development adjacent St Helen’s Church limiting views across and from the marshes.

MC/13/0458 – Land adjacent to 5 View Rd, Cliffe Woods ME3 8JQ

- Construction of a 4 bedroomed detached dwelling with detached garage.  Response:Concerns re overdevelopment of site, out of keeping with neighbouring properties and closeness to road junction for access.

MC/13/0683 – 32 Town Road, Cliffe Woods ME3 8JE

- Outline application with all matters reserved for demolition of existing bungalow and construction of 4 bedroomed dwelling house.  Response: Concerns re lack of details given to enable assessment of total impact on street scene and access from busy road and neighbouring properties.

9.2

Approval of recommendations on the following planning applications:

MC/13/0812 - 77 View Rd, Cliffe Woods ME3 8UD

- Construction of a first floor rear extension with dormer window together with insertion of windows to side flank wall and roof lights to existing rear projection.  (Comments by 26/4).

MC/13/0866 -  Heathcliff Cottage, Well Penn Rd, Cliffe ME3

- Construction of side and rear first floor extensions.  (Comments by 30/4).

MC/13/0949 - Pippins, Mortimers Avenue, Cliffe Woods ME3 8JT

- Construction of a single storey rear extension.  (Comments by 10/5).

For note - MC/13/0787 24 Brewer Road, Cliffe Woods, ME3 8HY

- Application for Lawful Development Certificate for the insertion of dormer window to rear to facilitate living accommodation in the roof space.

10.0

Report: Other Committees

10.1

Parish Car Park & The Buttway – General Report (Cllrs. Corrigan, Darwell, Fribbins, Letheren, Taylor & Wenban)

10.2

The Clarion & Website – General Report (Cllrs. Corrigan, Elliott, Fribbins, Green & Petrie)

10.3

Footpaths and Common Land – General Report (Cllrs. Corrigan, Darwell & Moore)

10.4

Youth Liaison – General Report (Cllrs. Elliott, Fribbins, Hunt, McDermid & Walton)

11.0

Report: Other Bodies

11.1

Report from Rural Liaison meeting 19/03/13 (Cllr. Kentell)

11.2

Report from meeting with Ann Barnes, Kent Police and Crime Commissioner (Cllr. Corrigan)

11.3

Report from Police Liaison meeting 23/04/13 (Cllrs. Corrigan & Kentell)

12.0

Report from Friends of North Kent Marshes (Cllrs. Darwell & Moore)

13.0

Other items to be handed to Clerk for the next Meeting on 02/06/13 at Cliffe Woods.